Downloading gmails via Office Outlook

Riversidesue

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WIN 11 just been installed on my HP desktop AiO and I need to use gmail through Office Outlook 2019 as previously using WIN 10. I want/need to leave the messages in the gmail server as back up and delete them manually (much) later -- but the sign up to completing the Office Suite software wants me to agree that the emails on the server will be deleted automatically as I refresh my email Inbox? Am I reading this right and how can I get access to Office without losing messages off the server?
I also resist the synching across my other 2 devices (iPadand iPhone) as I use devices for different activities and need to save or delete messages differently across the devices. But vitally I welcome advice on the auto deletion issue as I am having to stick with web use of email meanwhile which is awkward given I need the extras of Office
Thank you
 

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